Ministry Notices of Disclosure
Notification of Disclosure to the Ministry of Training, Colleges and Universities
The University is required to disclose personal information such as Ontario Education Numbers, student characteristics, and educational outcomes to the Minister of Training, Colleges and Universities under s. 15 of the Ministry of Training, Colleges and Universities Act, R.S.O. 1990, Chapter M.19, as amended. Specifically, the information that the University is required to provide includes: name, date of birth, gender, program(s) in which the student is enrolled, and year of study. The Ministry collects this data for purposes such as planning, allocating and administering public funding to colleges, universities, and other post-secondary educational and training institutions and to conduct research and analysis, including longitudinal studies, and statistical activities conducted by or on behalf of the Ministry for purposes that relate to post-secondary education and training.
Further information on how the Minister of Training, Colleges and Universities uses this personal information is available from the Ministry:
- Notice of Indirect Collection of Enrolment Data (English or French)
- (English Link: http://www.tcu.gov.on.ca/pepg/publications/NoticeOfCollection.pdf)
- (French Link: http://www.tcu.gov.on.ca/epep/publications/NoticeOfCollectionFr.pdf)
- FAQ’s related to the Ministry’s enrolment and OEN data activities (English or French)
- (English Link: http://www.tcu.gov.on.ca/pepg/publications/FAQs.html)
- (French Link: http://www.tcu.gov.on.ca/epep/publications/FAQs.html)
Notification of Disclosure of Personal Information to Statistics Canada
Statistics Canada is the national statistical agency. As such, Statistics Canada carries out hundreds of surveys each year on a wide range of matters, including education.
It is essential to be able to follow students across time and institutions to understand, for example, the factors affecting enrolment demand at postsecondary institutions. The increased emphasis on accountability for public investment means that it is also important to understand 'outcomes'. In order to conduct such studies, Statistics Canada asks all colleges and universities to provide data on students and graduates. Institutions collect and provide to Statistics Canada, student identification information (student's name, student ID number), student contact information (address and telephone number), student demographic characteristics, enrolment information, previous education, and labour force activity.
The federal Statistics Act provides the legal authority for Statistics Canada to obtain access to personal information held by educational institutions. The information may be used for statistical purposes only, and the confidentiality provisions of the Statistics Act prevent the information from being released in any way that would identify a student.
Students who do not wish to have their information used can ask Statistics Canada to remove their identifying information from the national database. On request by a student, Statistics Canada will delete an individual's contact information (name, address, or other personal identifiers) from the PSIS database. To make such a request, please contact:
Monday to Friday
8:30 A.M. to 4:30 P.M. EST/EDST
1-800-307-3382 or 1-613-951-7608
Institutional Surveys Section
Centre for Education Statistics
Statistics Canada, Main Building, SC 2100-K
Tunney's Pasture, Ottawa, Ontario, K1A 0T6
Further details on the use of this information can be obtained from the Statistics Canada Web site (www.statcan.gc.ca).