Your Western ONECard is more than just a Photo ID Card. The Western ONECard functions as an identification card for exams and with your bus pass; is your library card; your meal plan card; and can be used for door access and vending machine purchases. It is also required to access Campus Recreation and to pick up a parking permit or keys.
Photo Upload Service
The photo upload service for the Western ONECard is available through Student Centre to students who will be attending Western for the first time. Photos uploaded must follow the Western ONECard Photo Standards as stated within the service.
To obtain your Western ONECard after uploading you will need to visit Student Central.
If you do not wish to use the upload service, please visit Student Central to have your photo taken and Western ONECard produced.
To Obtain Your Western ONECard
Please have your student/staff ID number and one piece of valid government-issued photo identification such as:
- Driver's License
- Citizenship card
- Other government-issued photo ID
Name on Western ONECard
For students: your name will appear on the Western ONECard exactly as it appears in the student administration system. If your name is not correct on the student administration system, you must submit proper name change documentation showing your legal name to Student Central prior to receiving your Western ONECard.
If you legally change your name during your time at Western and would like the name change reflected on your Western ONECard, you must submit the proper name change documentation to Student Central. A replacement fee will apply.
Dos and Don'ts for your Western ONECard
Your Western ONECard is durable and built to last the entire time you are a student at Western. However, stress/torque on the card can affect the antennae, wiring, or chips that are embedded into the card. Taking steps to protect your card could significantly reduce the probability of requiring a replacement card. There is a fee to replace a Western ONECard; this fee covers the cost of the card and specialized equipment and supplies needed to print and encode the card.
Do the following:
- Keep your Western ONECard safe. Your Western ONEcard is to be kept for the duration of your studies at Western. A fee will be charged to replace a lost or damaged card.
- Clean your Western ONECard with a soft, non-scratching cloth and water.
Don't do the following:
- Do not lend your Western ONECard to others. Your card is to be used only by you.
- Do not punch a hole in your Western ONECard.
- Do not place your Western ONECard near a magnetic field, computer, or cell phone.
- Do not expose your Western ONECard to electro static discharge (static electricity).
- Do not leave your Western ONECard in direct sunlight such as on the dash of a car.
- Do not expose your Western ONECard to extreme heat or open flame such as a clothes dryer.
- Do not machine wash your Western ONECard.
- Do not use your Western ONECard as an ice scraper or scraping tool.
- Do not bend, crimp or twist your Western ONECard. Card readers are unable to reliably read bent or cracked cards.
- Do not bite your Western ONECard.
- Do not pound or scratch your Western ONECard with a pen, key, or other sharp tool.
- Do not store in a wallet that you keep in your back pocket.
Lost your card? Card Not Working?
If you lose your Western ONECard and it has a meal plan on it, report it as lost to any cashier on campus or to Student Central and it will immediately be deactivated. You are responsible for all transactions or loss of funds prior to deactivation. If you find your card after it has been deactivated, you need to have it reactivated at Student Central to make additional purchases.
Note: A fee applies for all replacement Western ONECards.
To replace a lost, stolen, or damaged Western ONECard, visit Student Central during regular business hours.
The Western ONECard is issued to you as part of the items to which you are entitled as a member of the Western community and under the following terms and conditions of use. Please read all terms, as they constitute the legal obligations between you and the University.
Although the card is the property of The University of Western Ontario, it is entrusted to you for your convenience while enrolled at Western. You may have only one Western ONECard at any time and your card can only be used by you. Only the person pictured on the Western ONECard is entitled to spend money from the account.
For any questions or problems with your Western ONECard contact Student Central.