Official Western Letters
An Official Western letter is an official document prepared and sealed by the Registrar's Office used for various purposes, including degree verification and proof of enrollment. In certain cases, instead of a letter you may require a 3rd party form to be completed and sealed by the Registrar's Office to validate registration or degree confirmation.
Official Western Letters
Official Western Letters may be ordered through Student Central office in person or by completing the Official Western Letter request form below and submitting it by fax. Visit our Offices page for details on office location and fax number. Official Western Letters are considered confidential documents and therefore, cannot be ordered or released to anyone but the student unless authorized by the student to do so.
Official Western Letters can be used for:
- Proof of current or past enrollment
- Verification of upcoming graduation
- Courses taken extra to a degree (QECO letters for teachers)
- Statement of current fees or past fees paid
- Degree Verification
- Visa letters (for international students, must be indicated on form)
If the letter you require is not listed above please contact Student Central for assistance.
Note: that we cannot put the following on an Official Western Letter: Student grades (please order a transcript), list of courses taken (exception for Nursing students only).
Click here to download the Official Western Letter Request Form (pdf)
Note: You need to completely fill in the information on this request form. If there is information missing from your request (for example, payment information) we will attempt to contact you to obtain the missing information two times within one month of receiving your request. If we are unable to reach you at the contact information provided on the form or we do not hear back from you within one week of contacting you, your Official Western Letter request will be cancelled.
Fees & Processing Time
Official Western Letters are $12.00 per copy. Payment must accompany all requests prior to processing. The request is completed in 4-5 business days. You may also have your letter couriered or faxed at an additional charge.
| Courier Service | Within Ontario | Within Canada | To USA | Internationally |
|---|---|---|---|---|
| Courier Fees* | $15.00 | $25.00 | $25.00 | $50.00 |
| Fax (10 pages max)^ | $12.00 | $12.00 | $12.00 | $12.00 |
Note: If you request an order sent by courier, additional charges may apply for return shipments. If you request an order sent by fax, we will make 3 attempts for unsuccessful fax transmissions. These fees do NOT include the initial Official Western Letter cost.