Office of the Registrar

Transcripts

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Note: PsiGate, the company that handles online payment transactions for Western transcripts, is performing system maintenance on: Sunday, February 12, 2012 between 3:30 AM and 6:30 AM EST. During this time you may experience difficulty ordering transcripts. Thank you for your understanding. We appreciate your business.

In accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) Western is responsible for protecting all personal information under its custody or control.  By signing the transcript request or placing an online order you are certifying that you are the student as stated; that the information provided is true and correct in all respects, and that you authorize The University of Western Ontario only as indicated.

Visit the Academic Calendar for details on the information contained in a transcript (select the current calendar > Academic Information > Academic Policies/Regulations > Academic Records and Student Transcripts).

Note: Please choose the appropriate processing instructions when ordering transcripts as revised transcripts will not be issued due to changes during the adjudication process.

Fees & Processing Time

The University of Western Ontario transcripts are $12.00 per copy.  Payment must accompany all requests prior to processing. 

Transcripts are processed in 4 to 5 business days.  This does not include mailing time.  Payment methods available to you depend on the ordering option you choose, and can be found below.

You may also have your transcript couriered or faxed, at an additional charge.

Important: Looking for a copy of your academic record? View your Grade Report by logging into Student Center. To log into Student Center you require your Western UserID (the first part of your e-mail address) and your password. If you have forgotten your password please visit the ITS reset password page.  If you were a student prior to 1984 your records are not available electronically. To obtain a copy of your academic record follow the steps to order a transcript.  If you were a student at Western prior to 2000 and do not have a Western User ID and password, please e-mail Courtney.

Ordering Options

Please note: Many institutions require we send your transcript directly to them.  If you are considering having them issued to you, check if this is acceptable to the other institution as you cannot return them to us to be redirected.  Should you have any questions, please call the Office of the Registrar Helpline at 519-661-2100.

Online Transcript Ordering

Online Transcript Ordering is available online via Student Services under the 'myPast' section.  Online payment can only be made by credit card through our secure ecommerce system. For information on what you need to order transcripts online go to How to Access Services.

Fax and courier service are not available through the online ordering system.  In addition, there are no holds on online transcripts.

Online orders cannot be changed or cancelled once submitted.

Note: If you were a student prior to 1984 your records are not available electronically. To obtain a copy of your transcript you must order in person or by fax or mail.

In Person

You can order a transcript by coming into Student Central during regular business hours. In Person requests can be paid via cash, cheque, money order, debit or credit card.

By Fax or by Mail

To place an order by fax or by mail, print and complete the following form. All transcript request forms must be signed by the student and include payment to be processed.  If you do not know your Student Number, please ensure to provide the additional identifying information as requested on the order form.

Click here for the Transcript Request Form (PDF)

Note: We will not hold your transcript for the recording of sessional grades or degree conferral unless you request that we do so.  Please review the transcript order form and select the appropriate processing instructions.

Tracking Your Transcript Order

A system for tracking transcript orders is available via Student Center under Academic Records, Official Transcript Status.  This system allows you to see the status of your order(s) and when they were completed.

Course Descriptions

Course Descriptions are illustrations of the courses that are listed in the Undergraduate Academic calendar.   Student Central offers a course description for successfully completed Undergraduate courses only (excluding special topics courses).   These descriptions are available at $2.00 per course, or $11.00 per academic year of courses described.  Payment must accompany your order.

To request a Course Description, please fax or mail a signed request that includes your name, student number, date of birth, telephone number where you can be reached, Visa or Mastercard number with expiry date and cardholder's signature, the courses or academic years you would like the descriptions for, and where they are to be sent to.  Course Descriptions may take up to two weeks to process.

Note: For Graduate, Professional or Faculty of Education course descriptions please contact the related department.  For detailed course outlines of any course, please contact the department in charge of the course.

Grading Scale / GPA Conversion

Western currently uses a numeric grading scale on transcripts and academic records, and as a result does not issue a grade point average for students. Details on this system can be found in the Academic Calendar.

The following is the grading scale for students in the Faculties of Arts & Humanities, Business, Education, Engineering, Health Sciences, Information & Media Studies, Medicine & Dentistry (BMSc program only), Music, Science, Social Science, and in the Affiliated University Colleges (Brescia, Huron & King's).

Note: Grades assigned for courses taken on a letter of permission at another institution follow the grading scale of The University of Western Ontario. Effective May 01, 2010, grades for undergraduate courses taken on exchange will be recorded as PAS+ (pass with distinction), PAS or FAI.

To convert your Western average into a GPA using the Ontario Medical School Application Service (OMSAS) scale, please visit the OMSAS Website for the most up to date Undergraduate Grading System Conversion Table and calculate your overall average for courses taken in a particular year or degree or use your course final averages for individual courses as needed. 

If you require your Western course grades and/or degree qualifications verified for another educational institution, please visit The World Education Service (WES) for more information.

Course Units and Equivalencies

A full course (1.0 units) normally consists of three lecture hours each week for the full year, September to April. Each course is equivalent to six semester hours or nine quarter hours. Courses with suffixes A, B, F, G, Y, Z denote 0.5 units. Courses with 0.5 units denote half courses. Courses with 0.25 units denote quarter courses. Courses with 1.0 units denote full courses.