OSAP/30% Off OTG/OOP for Outgoing Exchange Students 2016-2017

Western Outgoing Exchange Students:

Important information for Students Applying for OSAP, 30% off OTG, or Out of Province (OOP) Government Funding 

***Note: Your application is based on the length of your exchange program dates. Therefore, it is essential to evaluate your application correctly.  Please note if there is a gap in your study period that is greater than 28 days, each term will be assessed separately (i.e. two study periods).  The second term will not be assessed until your enrolment for the first term has been confirmed and we have confirmation of your income during the study period and the break. 

Important form for students going on exchange

The exchange form for students applying for OSAP, 30% off OTG, or OOP must reach the Financial Aid Office at least 6 weeks prior to the start of your studies abroad.

If you are deferring your tuition to your government student funding, the application must be submitted by June 30, 2016.

OOP Application Instructions:

 30% Off Ontario Tuition Grant (OTG) Stand Alone Application Instructions:

Already Applied for OSAP?

You don’t need to do anything.  Once you’ve applied for OSAP, you’re automatically considered for the 30% Off Ontario Tuition Grant. If you don’t qualify for OSAP you could still be eligible for the 30% Off Tuition Grant.


Eligible students who did not apply for full-time OSAP can apply using an online 30% Off Ontario Tuition Grant Stand Alone application.


The Tuition Grant is for students studying full-time (60% or more of a full course load; 40% if you are a student with a permanent disability) in each term.


Deadlines:

The deadlines for the 2016-2017 30% Off Ontario Tuition Grant Stand Alone Application are as follows:


Application Deadline:

Your application must be received by your Financial Aid Office no later than 60 days before the end of your study period.

Document Deadline:

All required documents must be received by your Financial Aid Office no later than 40 days before the end of your study period.

***Note: Documents received after your deadline date will not be considered.

Review Deadline:

All review requests must be received no later than 40 days before the end of your study period.

***Note: Review requests received after your deadline date will not be considered.


The OTG Process:

Complete all the application steps below to ensure that your funding is available at the start of the term.
  1. The 30% Off Ontario Tuition Grant Program (OTG) Application
    • Use the 2016-2017 OTG online Application for Full-Time Students. When you are applying online for 30% Off Tuition Grant assistance, be sure to select Western University as your post-secondary institution. Note the following when selecting your program of studies:
      • for Ivey students, choose: Business Student Exchange Program;
      • for Law students, choose: Law Student Exchange Program;
      • for students in all other Faculties, choose:  Undergraduate Student Exchange Program.
        This is an identifier to our office that your intention is to participate in an International Exchange Program.
    • Consent to Release Personal Information: Remember to complete this section of the student profile if a parent/friend will be contacting the student Financial Aid Office at Western on your behalf. The consent to release section can be modified in real time.
    • OTG Funds: deposited directly into your bank account or a cheque will be mailed to the address you gave in the application. It is the student's responsibility to make fee payments to Western University as per the published deadline dates. 
    • Apply for OTG by June 30th if you want to have your funds in your personal bank account at the beginning of the study period.
    • Closing an OTG application: Students can close an application on the OSAP website.
  2. Signature Pages & Supporting Documentation
    • Submit your parent(s) signature pages (if required) and any required supporting documentation to the Financial Aid Office, Western Student Services Building, Room 1100, Western University.  The Financial Aid Office address is on the signature and consent declaration in the top right corner.
    • Submit 2016-17 Supplemental Information Form for Western Students Participating in International Exchange Program .  ***The bottom section of this form MUST be completed by the exchange coordinator at Western University before submitting it to the Financial Aid Office.
    • Photocopies of original documents are accepted.  Ensure all documentation has your full name and student ID number on it.
    • Submit all documentation ASAP as it takes 6-8 weeks for processing. Recommended due date: June 30th.
    • Applying through the OTG stand-alone application and have previous loans?  Complete a Continuation of Interest Free Status form at the beginning of your study period if you have previously received provincial government funding.
      You will have to complete and mail or fax to our office, the following:
  3. Your Parent(s) income verified
    • Your parent(s) income must either be verified with the Canada Revenue Agency or documentation regarding their total gross income (if required) must be provided and approved.
  4. Western Confirms Your Enrolment
    • The Financial Aid Office must confirm your full-time enrolment before your funding can be released.  Confirmation happens for each disbursement.  
  5. Check Status
    • OTG: Check OTG funding entitlement by logging into your OTG account.
    • Bank Account: At the beginning of the term, confirm that OTG funding has been deposited to your personal bank account or a cheque has been mailed to the address indicated on your application. Funds are usually deposited at the beginning of the study period if the application process is completed by the appropriate due dates.
    • Western Student Account: Review your Student Account Statement on Student Center for any balance owing (a few times in August and regularly throughout the year).
  6. Changes During the School Year
    • Do you need to report a change in course load, program of study, income, marital or citizenship status?  Complete the  OSAP Change Form to submit changes to your Financial Aid Office.
    • Do you need financial aid counselling?  Follow this link: Book an appointment.  ID is required.
      The Financial Aid Office will begin to confirm enrolment for the fall term in late August. The Ministry of Advanced Education and Skills Development will begin to disburse funding at the beginning of the study period to students whose confirmation of enrolment has been completed by the school. The Financial Aid Office will send out an OTG Confirmation of Enrolment Message to the Western email account to let students know their confirmation of enrolment is completed. For information on disbursements and funding, log on to your OTG account and click on "Check Status".

OSAP Application Instructions:

The full-time OSAP application is for students studying full-time (60% or more of a full course load; 40% if you are a student with a permanent disability) in each term.


Deadlines:


The deadlines for the 2016-2017 OSAP Application for Full-Time Students are as follows:


Application Deadline:


Your application must be received by your Financial Aid Office no later than 60 days before the end of your study period.


Documentation Deadline:


All required documents must be received by your Financial Aid Office no later than 40 days before the end of your study period.

***Note: Documents received after your deadline date will not be considered.

Review Deadline:

All review requests must be received no later than 40 days before the end of your study period.

***Note: Review requests received after your deadline date will not be considered.


The OSAP Process


Complete all the application steps below to ensure that your funding is accurately assessed and deposited to your Western student account or personal bank account at the start of the term.

  1.  The Ontario Student Assistance Program (OSAP) Application    
    •  The 2016-2017 OSAP application is available online.
    • When you are applying online for OSAP assistance, be sure to select Western University as your post-secondary institution. Note the following when selecting your program of studies:
      • for Ivey students, choose: Business Student Exchange Program;
      • for Law students, choose: Law Student Exchange Program;
      • for students in all other Faculties, choose:  Undergraduate Student Exchange Program.
        This is an identifier to our office that your intention is to participate in an International Exchange Program. Submit required documents (if any) to the Financial Aid Office at Western.
    • Consent to Release Personal Information: Remember to complete this section of the student profile if a parent/friend will be contacting the student Financial Aid Office at Western on your behalf. The consent to release section can be modified in real time.
    • Deposit of OSAP Funds: OSAP funding is deposited to the personal bank account indicated on the Master Student Financial Assistance Agreement (MSFAA). It is the student's responsibility to make fee payments to Western University as per the published deadline dates.
    • Apply for OSAP by June 30th if you want to have your funds in your personal bank account at the beginning of the study period.
    • Closing an OSAP application: Students can close an application on the OSAP website.
    • 30% Off Ontario Tuition Grant: The 30% Off Ontario Tuition Grant is integrated into the OSAP application. Students can apply for the 30% Off Ontario Tuition Grant only through the OSAP website.
  2.  Signature Pages & Supporting Documentation
    • Upload signature pages (if required) and any required supporting documentation by logging into your OSAP account or submit to the Financial Aid Office, Western Student Services Building, Room 1100, Western University.  The Financial Aid Office address is on the signature and consent declaration in the top right corner.
    • Returning students who completed an OSAP application and submitted all required documents last year will not need to submit the Signature & Consent declarations again this year unless there is a change in status.
    • Submit 2016-17 Supplemental Information Form for Western Students Participating in International Exchange Program .  ***The bottom section of this form MUST be completed by the exchange coordinator at Western University before submitting it to the Financial Aid Office.
    • Photocopies of original documents are accepted.  Ensure all documentation has your full name and student ID number on it.
    • Submit all documentation ASAP as it takes 6-8 weeks for processing. Recommended Due Date: June 30th.
    • Currently not receiving governed student loans?  Complete a Continuation of Interest Free Status form at the beginning of your study period if you have previously received provincial government funding.
      You will have to complete and mail or fax to our office, the following:
      • a Schedule 2/Continuation of Interest Free Status Form;
      • 2016-17 OSAP Supplemental Information Form .  ***The bottom section of this form MUST be completed by the exchange coordinator at Western University before submitting it to the Financial Aid Office.
        PLEASE NOTE:  We will not be able to process your Schedule 2/Continuation of Interest Free Status Form if you do not attach this form. 
      • The Schedule 2/Continuation of Interest Free Status form can be completed on or after your study period start date and no later than your study period end date.
  3. MSFAA – Master Student Financial Assistance Agreement
    • The MSFAA must be submitted to a designated Canada Post Outlet in-person. A list of locations is available here, or find one closest to you.  Ensure you sign the document and take your identification and banking information with you when you go. The MSFAA cannot be mailed to Western Financial Aid Office.
    • This information is kept on file at the National Student Loans Service Centre and is valid throughout your educational career until there is a two year lapse from studies at the full-time level.
    • Keep your banking information up-to-date with NSLSC.
    • Required ID:
      • Proof of your Social Insurance Number (your Social Insurance Card, or an official Government of Canada document that contains your Social Insurance Number, e.g., a Canada Revenue Agency Notice of Assessment, a Canada Pension Plan Statement of Contributions, or  a Confirmation of Social Insurance Number from Service Canada); and
      • A valid Canadian Government-Issued Photo ID. Example of acceptable ID: Canadian passport, permanent resident or citizenship card, Ontario photo card, valid driver's licence or provincial health card with photo. Student ID cards are not acceptable forms of photo ID.
      • ***Note for students unable to go on a Canada Post Outlet: If you can't get to a designated Canada Post outlet because you're not in Canada, in a remote area, or don't have a designated outlet nearby, you can mail page 1 of your MSFAA and photocopies of two pieces of documentation to prove your identity (see list of acceptable documentation above) to: National Student Loans Service Centre, PO Box 4030, Mississauga, ON L5A 4M4.
  4. Western Confirms Your Enrolment
    • The Financial Aid Office must confirm your full-time enrolment before your funding can be released.  Confirmation happens for each disbursement.  For most students, this happens at the start of their studies (e.g., September) and then again halfway through their study period (e.g., January).
  5.  Check Status
    • OSAP: Check OSAP funding entitlement by logging into your OSAP account
    • Bank Account: At the beginning of the term, confirm that OSAP funding has been deposited to your personal bank account. Funds are usually deposited at the beginning of the study period if the application process is completed by the appropriate due dates.
    • Western Student Account: Review your Student Account Statement on Student Center for any balance owing (a few times in August and regularly throughout the year).
  6. Income Update
    • Following the first disbursement of OSAP and before the release of your second disbursement, which is generally halfway through your study period, you will be able to confirm or update your pre-study and study-period income by logging into your OSAP account. Instructions will be sent to you from the Ministry of Advanced Education and Skills Development about a month before your second disbursement.
    • Students can submit income changes by using the Change of Income Form and submitting it to the Financial Aid Office at Western – Western Student Services Building, Room 1100. ***NOTE this form does not replace the Income Update required through your OSAP application. The Ministry will contact you when the Income Update web page is available.
    • Your OSAP entitlement may be re-assessed based on changes in income.  Check your status for upcoming additional bank deposits, fee payments or possible overpayments.
    • What is an OVERPAYMENT?  It is when a student receives more OSAP than eligible due to a change in course load, income or other.  Income verification is when a student and parent(s)’ income is compared to their income tax returns.  A variance between the values can lead to an overpayment.   The second overpayment on an OSAP application acts as a restriction.  Students will need to pay back the overpaid amount before continuing with OSAP funding.
  7. Appeals & Changes During the School Year
    • Do you need to report a change in course load, program of study, income, marital or citizenship status?  Complete the  OSAP Change Form to submit changes for Fall/Winter terms and submit it to your Financial Aid Office.
    • Do you need financial aid counselling?  Follow this link: Book an appointment.  ID is required.

      Appeals

      If your OSAP assessment is insufficient to meet your needs Book an appointment with a Financial Aid Officer to review your application and possible appeals. The appeal deadline is 40 days before the end of the study period.

      Unsure how a change will affect your eligibility? Book an appointment with a Financial Aid Officer to discuss changes and how they may affect your file.
      
  8. The Financial Aid Office recommends that students apply for OSAP by June 30th to receive their OSAP funding at the beginning of the study period. The confirmation of enrolment will be completed when the student is FULLY REGISTERED and the number of units on the Western student record matches the percentage of course load on the OSAP application.

  9. The Financial Aid Office will begin to confirm enrolment for the fall term in late August. The National Student Loans Service Centre (NSLSC) will begin to disburse funding at the beginning of the study period to students whose confirmation of enrolment has been completed by the school. The Financial Aid Office will send out an OSAP Confirmation of Enrolment Message to the Western email account to let students know their confirmation of enrolment is completed and, if applicable, when to expect their funding. Following the confirmation of enrolment, students should receive their funding within 10 business days.

  10. Log into your OSAP account to check the status of your OSAP application. Also, you can check your personal bank account for deposits from the provincial and federal governments at the end of August.

  11. If You’ve Completed Your Full-Time Studies:
    • Six months after you graduate or stop being a full-time student, you must start to repay the loan funding that you received. The amount that you must repay may be reduced through the Ontario Student Opportunity Grant. You are automatically considered for this grant as part of your OSAP Application for Full-Time Students.
    • The Repayment Assistance Plan is available if you have difficulty in repaying your loans.


Important Contacts for outgoing exchange students


NATIONAL STUDENT LOANS SERVICE CENTRE
PUBLIC INSTITUTION DIVISION
P.O. Box 4030 Mississauga, Ont. L5A 4M4
The toll-free number for the NSLSC:
1-888-815-4514 (within North America)
1-800-2-225-2501 plus country code (outside North America).


OSAP Website: http://osap.gov.on.ca


OFFICE OF THE REGISTRAR
Website: http://www.registrar.uwo.ca/
Phone: 519-661-2100


STUDENT FINANCIAL AID
Website: Email: finaid@uwo.ca
Phone: 519-661-2100 (9:00 a.m. to 4:30 p.m.)
Mailing address: WSSB, Rm 1100
London, Ontario N6A 3K7