The Queen Elizabeth II Aiming for the Top Scholarship

Aiming for the Top Award to Continue for Eligible Returning Students

The Queen Elizabeth II Aiming for the Top Scholarship Program has been discontinued by the Government of Ontario. No new scholarships will be awarded effective 2012-2013. Current holders of this scholarship will be eligible to renew their awards based on their academic progress throughout their course of study.

Information for QEII Aiming for the Top Scholars Attending Western University

How to claim the QEII Aiming for the Top Scholarship

If you are a winner, your award will be entered onto your UWO account and will appear on your account as anticipated aid toward the end of August 2013. It can be applied towards the first installment of your tuition. Once the scholarship is applied to your UWO account it will be used to off-set any fees owing.  Any remaining balance will be ‘refunded’ in the form of a cheque,and mailed to your home address as indicated on the Registrar Website.

Full-time Enrolment

In order to receive your scholarship, you must enrol in full-time studies (i.e. enroled in 60% or more of a full course load or 40% or more of a full course load for students with permanent disabilities) in each term that you are receiving a payment. Furthermore, the value of the scholarship cannot exceed the combined amount of your actual tuition and OSAP-recognized compulsory fees. If you do not enrol in full-time study or if you withdraw during the study term, your scholarship will be adjusted accordingly.

Deferring the QEII Aiming for the Top Scholarship

You may defer your scholarship once and for up to one year. If you wish to defer the scholarship, please notify Hala Hussein by email at hhussei4@uwo.ca  promptly, but no later than the claim deadline for your academic year: date is currently not available

A student who meets the requirements and has his/her scholarship renewed for the 2013-2014 academic year, and is taking a year off from full-time studies, or, studying at an institution not approved for the Queen Elizabeth II Aiming for the Top Scholarship, may request  a deferral of  his/her scholarship until the 2014-2015 academic year. The student must notify Hala Hussein by email at hhussei4@uwo.ca by: date is currently not available.

In general, a deferral is for students who wish to delay starting school until the following academic year and who will not be attending full-time studies at an approved postsecondary school during the deferral period.

Note:  Students with restrictions on their OSAP file cannot have their scholarship deferred to another academic year. If the student is unable to resolve the restriction prior to the review deadline for the current academic year (60 days prior to the study period end date), the student’s scholarship file would be closed and the student would no longer be eligible for the scholarship.

Transferring the QEII Aiming for the Top Scholarship

The Ministry assigns your scholarship to only one postsecondary institution at a time. You are able to transfer the scholarship from one approved school to another either in-year or between years. You are responsible for promptly notifying both the original school and the new school of your transfer. The original school will report the transfer on-line to the Ministry so that the new school is able to access your scholarship file.

Most transfer requests are accepted provided the request is made by appropriate deadlines and the transfer is to an approved postsecondary school in Ontario.

If you have, or will be, transferring to another school, you must notify Hala Hussein by email at hhussei4@uwo.ca as soon as possible, but no later than the claim deadline for your academic yearThe deadline date is: date is currently not available.

An in-year transfer is considered to be a direct move from one school/program to another school/program within the same academic year. In order to be accepted, you must request the transfer prior to withdrawing from the original school and you must begin studies at the new school within four months of leaving the original school.

Renewal Criteria

This scholarship is renewable and can be awarded for a maximum of four years, provided that you keep your grades up. To be eligible for renewal, students must achieve an average of at least 80 per cent. (For example, a 2012-2013 scholarship recipient who is enroled in the fall and winter terms must meet the renewal requirements in 2012-2013 to have his or her scholarship renewed for 2013-2014). You must also continue to attend an approved postsecondary institution and be enroled full-time in an eligible program. Renewals are NOT based on your overall cumulative average.

If a recipient does not meet the retention requirements, the scholarship will not be renewed. The student will also not be eligible to have the scholarship renewed in subsequent academic years.
 
Students who are ineligible for OSAP funding due to a restriction on their OSAP file are ineligible to have their Queen Elizabeth II Aiming for the Top Scholarship renewed. Students may re-establish their eligibility for the QE II scholarship within the academic year, if he/she fulfills the clearance requirements for OSAP and provides any relevant documentation by the review deadline (i.e. sixty days prior to study period end-date).

Students who are ineligible for OSAP funding due to a restriction on their OSAP file are ineligible for the Queen Elizabeth II Aiming for the Top Scholarship.The Student Financial Aid Office will report to the Ministry on your renewal status at the end of each of your academic years.

Rounding of Averages

Students who achieve an average of 79.5% or higher in the fall and winter terms will be considered to have met the 80% requirement.

Appeals or Renewal Reviews

If you received a letter from the Ministry notifying you that you are no longer eligible for the QEII, you might be able to appeal. If an exceptional extenuating circumstance negatively affected your academic performance and thus your marks, an appeal may be considered. Examples of extenuating circumstances that may be considered include (but are not limited to) severe illness or a death in the family.

We cannot accept subjective-type appeals such as “difficulty of the program” or “difficult transition from high school to university.” Furthermore, once a QEII Scholarship has been lost, you cannot regain eligibility in a subsequent year if you achieve the required average.

Appeal Procedure

Your Aiming for the Top Scholarship can be appealed due to extenuating circumstances. You must notify Hala Hussein at Student Financial Aid in writing of your intention to appeal, PLUS you must contact your Faculty.  The deadline to contact your faculty is date is currently not available. The faculty's decision must also be communicated to Hala Hussein to have your file updated. Please notify Hala Hussein by date is currently not available, if you intend to appeal.

Restriction

Students who are restricted from receiving OSAP assistance are not eligible for the Queen Elizabeth II Aiming for the Top Scholarship. Payment will not be applied to your western account unless your OSAP eligibility status changes prior to the review deadline (60 days prior to your study period start date).

Students who are restricted from receiving OSAP assistance are not eligible for the Queen Elizabeth II Aiming for the Top Scholarship. Payment will not be applied to your western account unless your OSAP eligibility status changes prior to the review deadline (60 days prior to your study period end date).

Contact Information

If you have questions, please contact Hala Hussein by email at hhussei4@uwo.ca or call 519-661-2111 Ext 85425.