Notice to Students Registered for the Fall/Winter 2012-2013 Terms
As a reminder, transcripts that were printed between April 12, 2013 and May 1, 2013 did not include any grades for the Fall 2012 or Winter 2013 term, unless all of your grades were recorded and visible to you on the Student Center under Academics > My Academics > View My Grades > Posted Grades.
As of May 1, 2013, grades are no longer suppressed. This means that as grades appear under Posted Grades on the Student Center, the following day they will appear on your transcripts. However, if you are ordering a transcript prior to your adjudication being complete, the following statement will appear on your transcript: "ALL DECISIONS CONCERNING ACADEMIC PROGRESSION AND STANDING HAVE NOT BEEN FINALIZED FOR THIS TERM."
Note: Please choose the appropriate processing instructions when ordering transcripts as revised transcripts will not be issued due to changes during the adjudication process. Transcripts ordered through the Online Transcript Ordering service cannot be held for grades or degree conferral. To hold your transcript for grades or degree conferral you must use the paper transcript request form.
In accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) Western is responsible for protecting all personal information under its custody or control. By signing the transcript request or placing an online order you are certifying that you are the student as stated; that the information provided is true and correct in all respects; and that you authorize The University of Western Ontario only as indicated.
If you wish to have a third party order and/or pick up your transcript on your behalf you must complete a Release of Information available through your Student Center. Click Release of Information for more information.
Visit the Academic Calendar for details on the information contained in a transcript (select the current calendar > Academic Information > Academic Policies/Regulations > Academic Records and Student Transcripts).
Fees & Processing Time
The University of Western Ontario transcripts are $12.00 per copy. Payment must accompany all requests prior to processing.
Transcripts are processed within 4 to 5 business days. This does not include mailing time. Payment methods available to you depend on the ordering option you choose, and can be found below.
|Courier Service||Within Ontario||Within Canada||To USA||Internationally|
*additional charges may apply for return shipments
|Fax* (10 page max)
*maximum of 3 attempts for unsuccessful transmissions
Important: Looking for a copy of your academic record? View your Grade Report by logging into Student Center. To log into Student Center you require your Western UserID (the first part of your e-mail address) and your password. If you have forgotten your password please visit the ITS reset password page. If you were a student prior to 1984 your records are not available electronically. To obtain a copy of your academic record follow the steps to order a transcript. If you were a student at Western prior to 2000 and do not have a Western User ID and password, please e-mail Courtney.
Many institutions require we send your transcript directly to them. If you are considering having your transcripts issued to you, check if this is acceptable to the other institution as you cannot return your transcripts to us to be redirected. Should you have any questions, please call the Office of the Registrar Helpline at 519-661-2100.
Online Transcript Ordering
Online Transcript Ordering is available online via Student Services under the 'myPast' section. Online payment can only be made by Visa or Mastercard through our secure ecommerce system. For information on what you need to order transcripts online go to How to Access Services.
Online orders cannot be changed or cancelled once submitted.
|Note the following exceptions associated with Online Transcript Ordering|
* Fax and courier services are not available through the online ordering system.
* Holds for grades and degree conferral cannot be placed for transcripts ordered online.
* No attachments can be sent with transcripts ordered online.
* If you were a Western student prior to 1984 your records are not available electronically. To obtain a copy of your transcript you must order in person, by fax, or by mail.
You can order a transcript by coming into Student Central during regular business hours. In Person requests can be paid via cash, cheque, money order, debit or credit card.
By Fax or by Mail
To place an order by fax or by mail, print and complete the following form. All transcript request forms must be signed by the student and include payment to be processed. If you do not know your Student Number, please ensure to provide the additional identifying information as requested on the order form.
Note: We will not hold your transcript for the recording of sessional grades or degree conferral unless you request that we do so. Please review the transcript order form and select the appropriate processing instructions.
Tracking Your Transcript Order
A system for tracking transcript orders is available via Student Center under Academic Records, Official Transcript Status. This system allows you to see the status of your order(s) and when they were completed. If you do not have access to the Student Center, the Student Central Helpline (519-661-2100) is able to confirm your order.
Course Descriptions are illustrations of the courses that are listed in the Undergraduate Academic Calendar. Student Central offers a course description for successfully completed undergraduate courses only (excluding special topics courses). These descriptions are available at $2.00 per course, or $11.00 per academic year of courses described. Payment must accompany your order.
To request a Course Description, please fax or mail a signed request that includes: your name, student number, date of birth, telephone number where you can be reached, Visa or Mastercard number with expiry date and cardholder's signature, the courses or academic years you would like the descriptions for, and the full mailing address of where the course descriptions are to be sent to. The descriptions are not sent by e-mail or fax. Course Descriptions may take up to two weeks to process.
Note: For Graduate, Professional or Faculty of Education course descriptions please contact the related department. For detailed course outlines of any course, please contact the department in charge of the course.
Grading Scale / GPA Conversion
Western currently uses a numeric grading scale on transcripts and academic records, and as a result does not issue a grade point average for students. Details on this system can be found in the Academic Calendar.
The following is the grading scale for students in the Faculties of Arts & Humanities, Business, Education, Engineering, Health Sciences, Information & Media Studies, Medicine & Dentistry (BMSc program only), Music, Science, Social Science, and in the Affiliated University Colleges (Brescia, Huron & King's).
|F||Below 50% or assigned when course is dropped with academic penalty.|
Note: Grades assigned for courses taken on a letter of permission at another institution follow the grading scale of The University of Western Ontario. Effective May 01, 2010, grades for undergraduate courses taken on exchange will be recorded as PAS+ (pass with distinction), PAS or FAI.
To convert your Western average into a GPA using the Ontario Medical School Application Service (OMSAS) scale, please visit the OMSAS Website for the most up to date Undergraduate Grading System Conversion Table and calculate your overall average for courses taken in a particular year or degree or use your course final averages for individual courses as needed.
If you require your Western course grades and/or degree qualifications verified for another educational institution, please visit The World Education Service (WES) for more information.
Course Units and Equivalencies
A full course (1.0 units) normally consists of three lecture hours each week for the full year, September to April. Each course is equivalent to six semester hours or nine quarter hours. Courses with suffixes A, B, F, G, Y, Z denote 0.5 units. Courses with 0.5 units denote half courses. Courses with 0.25 units denote quarter courses. Courses with 1.0 units denote full courses.
|A||0.5 course in first term|
|B||0.5 course in second term|
|C||January courses in the Faculty of Law (4.0 credit weight)|
|D||Feb/March/April (FMA) courses in the Faculty of Law|
|E||1.0 essay course|
|F||0.5 essay course in first term|
|G||0.5 essay course in second term|
|H||1.0 accelerated course (8 weeks) in the School of Nursing|
|J||1.0 accelerated course (6 weeks ) in the School of Nursing|
|L||0.5 graduate course offered in summer term (May - August)|
|NO SUFFIX||1.0 course not designated as an essay course|
|Q||0.25 course in the first half of first term|
|R||0.25 course in the second half of first term|
|S||0.25 course in the first half of second term|
|T||0.25 course in the second half of second term|
|U||0.25 course in other than a regular session|
|V||0.375 course offered by the Faculty of Education|
|W||1.0 accelerated course in first term|
|X||1.0 accelerated course in second term|
|Y||0.5 course in other than a regular session|
|Z||0.5 essay course in other than a regular session|